The Reports Your Competitors Wish They Had
Know your margin on every job, spot your best cleaners instantly, and catch revenue leaks before they drain your business.
8 Reports
15+ Metrics
0 Spreadsheets
Profitability Report
January 2026
Gross Margin
Gross Margin
68.2%
+2.4% vs last month
Net Margin
23.1%
+1.1% vs last month
Expense Breakdown
Payroll
$8,420 (52%)
Supplies
$1,940 (12%)
Transport
$1,450 (9%)
Overhead
$2,100 (13%)
Other Software Gives You Totals. We Give You Truth.
Generic tools tell you what came in and what went out. Our reports tell you why — and what to do about it.
What They Show
- Total revenue this month
- Number of jobs completed
- Total payroll expenses
- Outstanding invoices
What We Show
- Profit margin per individual job
- Which cleaner earns you the most
- Payroll-to-revenue ratio by week
- Why customers are cancelling
What You're Missing
- $2,400/mo in unbilled drive time
- Your top cleaner outearns #4 by 3x
- Churn spiked 40% last quarter
- 18 invoices overdue past 60 days
Know Your Real Profit Down to the Penny
Most owners think they know their margins. Then they see ours. The Profitability Report breaks down every expense category against revenue so you can see exactly where money goes — and where it leaks.
- Gross and net margin tracked monthly
- Payroll-to-revenue ratio by period
- Expense breakdown by category (payroll, supplies, transport, overhead)
- Benchmark indicators so you know if your margins are healthy
Profitability Report
January 2026
Gross Margin
Gross Margin
68.2%
+2.4% vs last month
Net Margin
23.1%
+1.1% vs last month
Expense Breakdown
Payroll
$8,420 (52%)
Supplies
$1,940 (12%)
Transport
$1,450 (9%)
Overhead
$2,100 (13%)
$22,500
$185
$3,200
See Every Dollar's Story
Revenue isn't just a number — it's a trend. See where your income is growing, which months dip, and how your revenue per job and per hour stack up over time.
- 6-month revenue trend with visual sparkline
- Revenue per job and per billable hour
- Month-over-month comparison with change indicators
- Spot seasonal patterns before they hit your cash flow
Your Best Cleaners Are Worth 3x Your Worst — Do You Know Which Is Which?
Stop guessing who your top performers are. The Team Performance Report ranks every cleaner by revenue generated, jobs completed, efficiency score, and customer rating.
- Per-cleaner revenue with visual comparison bars
- Efficiency badges (on-time completion vs scheduled)
- Customer rating per cleaner
- Spot underperformers before they cost you customers
Sarah Johnson
4.9
47
103%
38.5
Mike Thompson
4.7
42
98%
40
Lisa Chen
4.8
45
101%
37.5
David Kim
4.6
39
95%
36
Rachel Green
No booking in 45 daysTom Bradley
2 complaints this monthEmma Wilson
Cancelled last 2 recurringStop Losing Customers Before You Even Know They're Gone
Every cancelled customer costs you months of revenue. The Customer Health Report tracks churn rate, lifetime value, and cancellation reasons so you can act before it's too late.
- Churn rate tracked monthly with trend
- Average customer lifetime value (LTV)
- Cancellation reasons categorized (price, quality, moved)
- Active customer count at a glance
Hours Billed vs Hours Worked: The Number Most Owners Ignore
You schedule 8 hours but your team only bills 6.5. That gap is eating your profit. The Efficiency Report shows utilization rate, scheduled vs actual hours, and average gap time.
- Utilization rate gauge — see your true efficiency
- Scheduled vs actual hours comparison by week
- Average gap time between jobs
- Identify scheduling inefficiencies instantly
Efficiency Report
January 2026
Utilization Rate
Utilization
91.4%
Avg Gap Time
18 min
Scheduled vs Actual Hours
Mon - Fri (Wk 1)
160h sched / 152h actual
Scheduled
Actual
Mon - Fri (Wk 2)
160h sched / 168h actual
Scheduled
Actual
Mon - Fri (Wk 3)
152h sched / 148h actual
Scheduled
Actual
Mon - Fri (Wk 4)
160h sched / 155h actual
Scheduled
Actual
Invoice Aging / A/R
As of January 31, 2026
DSO
28 days
Collection
94.2%
Outstanding
$13.4K
A/R Aging Breakdown
61%
25%
9%
5%
0-30 days
$8,200
31-60 days
$3,400
61-90 days
$1,200
90+ days
$650
Stop Chasing Invoices. Start Knowing Who Owes You and Why.
The Invoice Aging Report shows exactly how much is outstanding, how old it is, and your collection rate. No more guessing who to follow up with — the data tells you.
- A/R aging buckets: 0-30, 31-60, 61-90, 90+ days
- Days Sales Outstanding (DSO) tracking
- Collection rate percentage
- Total outstanding at a glance
One Platform. Eight Reports. Zero Guesswork.
Every report you need to run a data-driven cleaning business — included with every plan.
Profitability
Margins, expenses, profit per job
Revenue
Trends, per-job & per-hour revenue
Team Performance
Per-cleaner revenue & efficiency
Customer Health
Churn, LTV, cancellation reasons
Efficiency
Utilization, scheduled vs actual
Invoice Aging
A/R aging, DSO, collection rate
Payroll Summary
Hours, overtime, labor cost
Job Costing
Per-job cost vs revenue breakdown
No Other Cleaning Software Comes Close
8 reports. 15+ metrics. Real-time data. Zero spreadsheets. Built by cleaning business owners, for cleaning business owners.
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Frequently Asked Questions
You get 8 full reports: Profitability, Revenue, Team Performance, Customer Health, Efficiency, Invoice Aging/A/R, Payroll Summary, and Job Costing. Each report includes multiple KPIs, trend data, and actionable breakdowns.
Yes. Every report can be exported to PDF for client presentations or CSV/Excel for your accountant. One-click export, no formatting headaches.
All reports support custom date ranges including daily, weekly, monthly, quarterly, and yearly views. You can also compare any two periods side by side.
Reports pull live data every time you open them. No stale numbers, no waiting for nightly batch jobs. What you see is what's happening right now.
Reports work automatically once you start using the platform. As you schedule jobs, track time, and invoice customers, your reports populate with real data. Zero configuration required.
You control access. Owners and admins get full access to all reports. You can optionally share specific reports with team leads or office managers through role-based permissions.
QuickBooks shows you accounting data. Spreadsheets show you whatever you manually enter. Our reports connect scheduling, timeclock, invoicing, and customer data into insights no generic tool can produce — like profit per job, cleaner efficiency, and customer churn risk.
The most comprehensive business management platform built specifically for cleaning companies. We help you grow faster, save time, and increase profits.
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Contact Us: info@gemcitycleaningtools.com
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