Stop Chasing Payments. Start Getting Paid.
The cleaning service invoice software that builds invoices from your schedule automatically — batch processing, saved cards on file, and real-time status tracking across desktop and mobile.
No credit card required
Set up in minutes
Square / Stripe / Auth.Net / QuickBooks
Invoice Dashboard
$18,450
$15,200
$2,050
$1,200
Karen White paid INV-1251
INV-1252 auto-sent to Lisa Park
Deposit received for recurring clean
How It Works
From completed job to paid invoice in three steps
Job Completed
When a job is marked complete on the calendar, an invoice is auto-generated with line items, tax, and totals pre-filled.
Select & Process
Select all or pick specific invoices. Each one uses the client's preferred action — charge card, send email, or your custom default.
Paid Automatically
Cards are charged, emails are sent, and invoice statuses update in real time. The whole batch takes seconds.
My favorite thing about the invoicing is having a drafted list of invoices at the end of the day. I click select all, then process — and every invoice uses the client's preferred default action. Invoice sent to email, or process card on file. The whole thing takes less than 30 seconds.
Chris Wilson
Owner, Gem City Cleaning Crew
Create & Send Invoices in Seconds
Build professional invoices with line items, tax calculations, and deposit support. Invoices are pre-filled from your job details so you never re-enter pricing. Save as a draft or send immediately with a secure payment link.
- Line items auto-populated from job pricing and products
- Automatic tax calculation with configurable rates
- Deposit invoices with percentage-based calculations
- Save as draft or send immediately with payment link
- Duplicate invoices for recurring clients
INV-1044
Downtown Dental Group
Pending
Description
Qty
Rate
Total
Deep Clean — 3BR/2BA
1
$280.00
$280.00
Inside Fridge
1
$45.00
$45.00
Inside Oven
1
$40.00
$40.00
Subtotal
$365.00
Tax (7.25%)
$26.46
Total Due
$391.46
Send Invoice
Create Deposit Invoice
Invoice Summary
Job Total
$180.00
Products
$185.00
Subtotal
$365.00
Deposit (50%)
$182.50
Tax (7.25%)
$13.23
Total Due
$195.73
Recent Invoices
5 of 24Sarah Mitchell
INV-1247$285.00
David Park
INV-1248$190.00
Jennifer Adams
INV-1249$340.00
Robert Hughes
INV-1250$225.00
Karen White
INV-1251$410.00
Batch Process Your Entire Day in Seconds
At the end of the day, your completed jobs become a list of draft invoices. Select all, hit process, and every invoice executes the client's preferred action — charge their card on file, send a payment email, or archive. No clicking through each one individually.
- Select all or pick specific invoices to process
- Per-client default actions — charge card, email, or archive
- Saved cards on file charged automatically
- Email tracking — see opens, clicks, and payment page views
- Resend payment reminders with one click
Accept Payments Your Way
Connect your existing Square, Stripe, Authorize.Net, or QuickBooks account in minutes. Clients pay online through a secure link with credit card, debit, or ACH — funds go directly to your processor account. Use one processor or connect them all.
- Square — POS and online card payments
- Stripe — credit card, debit, and ACH processing
- Authorize.Net — secure payment gateway with saved cards
- QuickBooks — invoicing synced with your books automatically
Connect in Minutes
Link your payment processor account with a few clicks. No developer setup required — just authorize and start collecting payments.
Stripe
Cards, ACH, invoicesSquare
In-person & onlineAuthorize.net
Gateway processingQuickBooks
Auto-sync paymentsInvoice Settings
Branding
Show company logo on invoices
Include payment instructions
Auto-send on job completion
Configure Once, Invoice Forever
Set your default tax rate, payment terms, invoice numbering, and branding preferences once. Every new invoice inherits your settings automatically — and you can always override them on a per-invoice basis.
- Default tax rate with easy adjustments per invoice
- Flexible payment terms — Net 15, Net 30, or custom
- Custom invoice prefix and auto-numbering (e.g., INV-2026-0001)
- Optional late payment fees with configurable grace period
- Auto-generate invoices when jobs are completed
Start Collecting Payments Today
Join cleaning businesses that have simplified their invoicing with Gem City Cleaning Tools. Get paid faster with batch processing, saved cards, and integrated payment processing.
No credit card required. Set up in minutes. Cancel anytime.
Frequently Asked Questions
Invoices can be auto-generated when jobs are marked complete on your calendar. Line items, tax, and totals are pre-filled from the job details so you never re-enter pricing. You can also create invoices manually or save them as drafts to review before sending.
Gem City Cleaning Tools integrates with Square, Stripe, Authorize.Net, and QuickBooks. You can connect one or more processors to give your clients flexible payment options including credit card, debit card, and ACH bank transfer.
At the end of the day, all your completed-job invoices appear as drafts. Select all or pick specific invoices, and each one uses the client's preferred default action — charge their card on file, send a payment email, or whatever you've configured. Click process and the entire batch finishes in seconds.
Yes. Each client can have a default invoice action — charge their saved card, send an email with a payment link, or archive. When you batch-process invoices, each client's preference is applied automatically so you don't have to choose every time.
Yes. You can create deposit invoices for any percentage of the job total. The deposit amount, tax calculation, and remaining balance are handled automatically. Deposit invoices can be emailed directly to the client with a secure payment link.
The invoicing dashboard shows your accounts receivable at a glance, including the number of overdue invoices and total overdue amount. Each invoice has a color-coded status badge and you can resend a payment reminder or charge a saved card directly from the invoice list.
Yes. The entire invoicing system — creating, sending, batch processing, and tracking payments — works on the mobile app. Cleaners can also trigger invoice generation from the field when they complete a job.
Yes. Every invoice email is tracked through SendGrid integration. You can see whether a client opened the email, clicked the payment link, and viewed the payment page — so you know exactly where each invoice stands without guessing.
Yes. Gem City Cleaning Tools' invoicing is built around how cleaning businesses actually work — invoices generate from completed jobs on your schedule instead of a generic line-item form, batch processing clears a full day's invoices at once, and deposit invoices handle percentage-based upfront payments common in the industry.
Look for payment software that connects directly to your job scheduling, not just a standalone invoice generator. Gem City Cleaning Tools integrates Square, Stripe, Authorize.Net, and QuickBooks so payments tie back to the actual job, with saved cards on file and automatic charging when a job is marked complete.
The most comprehensive business management platform built specifically for cleaning companies. We help you grow faster, save time, and increase profits.
© 2026 Gem City Cleaning Tools LLC. All rights reserved.
Contact Us: info@gemcitycleaningtools.com
Cookie Settings